New Update for Roles and Permissions for User Management

Chances are if you are coming across this article you want to know the difference between the types of Users you can create under your profile. We have released a new system update that will not only allow you to further personalize these Permissions to best fit their Roles, but you can also add Custom Roles to your Team!

Roles

First, we want to look into a new option we have just added: Custom Roles. What this means, is in addition to ‘Admin’ and ‘Rep’, you can now create any Positions that best fit your Company Structure, and assign permissions relevant to such positions.

To Create or Edit a Custom Role, you want to go into ‘Customize > Team Settings’:

Clicking on ‘Add Custom Role’ will lead you to a window where you can choose the name for said Role, and the default Permissions for said role:

Upon creating this role, when you go to ‘Team > Add User’ or ‘Team > Dashboard’ and ‘Edit’ an existing User, this new Role will now appear on the ‘Type’ dropdown:

Permissions

Next, we want to look into the new and re-assigned Permissions, each separated by a section of the system, so you assign the pertaining permissions to each User. An important update here is that you can give each User to only have access to records Assigned to them. This means that they will not be able to view any records not assigned to them, so they can focus only on their Tasks.

Land

Access Land Records: All Assigned
Allow Delete Property: Yes No
Allow Merge Property: Yes No
Allow Edit Property: Yes No
Allow Campaigns: Yes No
Allow Generate Custom Documents: Yes No
Allow Generate Letter: Yes No
Allow Generate Offer: Yes No
Allow Generate Label: Yes No
Allow Delete Attachment: Yes No
Allow Import CSV: Yes No
Allow Import From Outside Data Service: Yes No
View Seller Information: Yes No

Houses

Access House Records: All Assigned

Marketing

Access Marketing Records: All Assigned
Allow Delete Contact: Yes No
Allow Edit Contact: Yes No

Tasks

Access Tasks: All Assigned
Allow Delete Tasks: Yes No

Notes

Access Note Records: All Assigned
View Notes (Owner Financing): Yes No
Allow Add Note (Owner Financing): Yes No
Allow Edit Note (Owner Financing): Yes No
Allow Delete Note (Owner Financing): Yes No

Team

Access Team: All Assigned

System

Allow Generate API: Yes No
Allow Edit Menu: Yes No
Allow Edit Custom Pages: Yes No
Allow Delete Custom Pages: Yes No
View Financial Reports: Yes No
Allow Export: Yes No
Access Customize Section: Yes No

Note: Assigning a Role to an User will pre-load the Permissions for the Role, but if you need this User to have or take certain Permissions, you can simply choose which Permissions you want to select for said User, and this will overwrite the default Role Permissions.

Lastly, as mentioned, if you choose to only allow the User to Acess only Assigned Records, they will only be able to view the records, tasks or notes that have been Assigned to them:

Properties:

Tasks:

Notes: